Stop Writing Meeting Minutes: How AI Saves You 5 Hours a Week
Let's be honest: nobody likes writing meeting minutes.
It's tedious. It happens after the meeting when you'd rather move on. And half the time, those carefully written notes end up in a Google Doc that no one ever opens again.
What if you never had to write another meeting minute?
The True Cost of Manual Note-Taking
A study by Harvard Business Review found that professionals spend an average of 23 hours per week in meetings. If even 10% of that time is spent documenting and summarizing, that's over 2 hours per week just on administrative overhead.
And that's being generous. Many project managers and consultants report spending 30-60 minutes per meeting on:
- Typing up notes
- Formatting action items
- Sending follow-up emails
- Manually updating project trackers
Over a month, that's 5-10 hours of pure administrative work.
A Better Way: Record, Transcribe, Extract
Here's the new workflow with Project Assistant:
Step 1: Record the Meeting (2 clicks)
Use our built-in recorder or upload an audio/video file. Works with Zoom recordings, Teams, or any audio file.
Step 2: Automatic Transcription (2-5 minutes)
Our AI transcribes the meeting with speaker identification. You get a searchable, timestamped transcript.
Step 3: Intelligent Extraction (Instant)
The AI doesn't just transcribe—it understands. It automatically identifies:
- Action Items: "John will send the proposal by Friday" → Extracted and assigned to John with a due date.
- Decisions Made: "We agreed to go with Vendor B" → Logged as a key decision.
- Risks Identified: "If we don't get approval soon, we'll miss the launch" → Flagged as a risk.
- Open Questions: Items that need follow-up.
Step 4: Review and Share (30 seconds)
Review the AI-generated summary. Make any tweaks. Share instantly with the team.
Total time: Under 5 minutes for what used to take 45.
What Makes This Different?
It's Not Just Transcription
Plenty of tools can transcribe. Otter.ai, Fireflies, Rev—they're all fine for raw text.
But raw text isn't useful. You still have to:
- Read through the entire transcript
- Manually identify what's actionable
- Update your project management tool
Project Assistant does the thinking for you.
It's Integrated with Your Project
Action items don't live in a silo. They're created in the context of your project, linked to stakeholders, and visible in your dashboard.
When you review a project, you see:
- Meetings in chronological order
- Extracted items from each
- How discussions evolved over time
It's Searchable Forever
Ever had this experience?
"Didn't we discuss the budget in a call 3 weeks ago? What did the client say?"
With Project Assistant, just ask:
"What did the client say about the budget in March?"
Get an instant answer with the source meeting linked.
Real Results from Real Users
"I was spending 45 minutes after every client call writing up notes. Now I just hit 'upload' and it's done. I literally got my evenings back." — Sarah M., Freelance Consultant
"Our team used to miss action items constantly. Now they're automatically extracted and assigned. Nothing falls through the cracks." — Michael R., Agency Project Manager
The Math Speaks for Itself
| Metric | Before | After | |--------|--------|-------| | Time per meeting | 45 min | 5 min | | Meetings per week | 10 | 10 | | Weekly time spent | 7.5 hours | 50 min | | Time saved per week | — | 6+ hours |
That's 24 hours a month. A full workday every week.
Try It Free
Upload your first meeting recording and see the magic in action. No credit card required for the trial.
Your time is too valuable to spend on meeting minutes.